Overview

SENTIO VR makes it easy to run multi-user virtual meetings directly inside 360° tours. Whether you're presenting to a client or collaborating with a remote team, everyone can join the same immersive experience — from a Meta Quest headset or a PC.

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Admin-only feature

Multi-user meetings can only be started by an admin using their 6-digit account access code (from your account on the web portal). They are not available from the 6-digit code generated for an individual file walkthrough. If you only have a per-file code, contact your account admin to start the session.

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How It Works

The host opens a 360° tour and invites others to join in real time. Each participant enters a temporary 4-digit meeting code to access the shared session and is represented by an avatar in the virtual space.

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Step 1: Host — Log in with Your Account Code

Multi-user meetings require the host to be logged in with the admin account code, not a per-file walkthrough code.

1. Find your 6-digit account code in your profile on the SENTIO VR website.
2. Put on your Meta Quest headset and open the SENTIO VR app — or open the SENTIO VR PC app on Windows.
3. Enter your 6-digit account code to log in.

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Step 2: Host — Open Your 360° Tour

1. From the SENTIO VR app, go to 360° Tours.
2. Select the project you want to present and enter the tour.

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Step 3: Host — Create the Meeting

1. Open the VR menu:
   • On Meta Quest: press the menu button on the left controller.
   • On the PC app: click the menu button in the toolbar.
2. Go to the Meeting tab.
3. Click Start Meeting.
4. A unique 4-digit meeting code is generated for this session.
5. Share the 4-digit code with participants (over chat, email, or in-person).

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Step 4: Participants — Join the Meeting

Participants do not need an account code — only the 4-digit meeting code from the host. They can join from either device:

• Meta Quest with the SENTIO VR app
• Windows PC with the SENTIO VR desktop app

To join:

1. Open the SENTIO VR app and choose Join Meeting.
2. Enter the 4-digit meeting code shared by the host.
3. Enter your name (this label appears above your avatar).
4. You'll enter the tour and appear as an avatar alongside the host and other participants.

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Step 5: Talk and Interact

Voice chat is built in. Once participants are in the same meeting, you can hear and speak to anyone in the session — no separate call needed.

• Speak normally; your microphone is active by default.
• Participants are identified by their avatar and name label.
• The host controls navigation between scenes/panoramas — when the host moves to a new view, everyone follows.

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What the Host Can Do

While the meeting is running, the host can drive the experience and capture feedback in real time.

• Switch scenes/panoramas — move the entire group between viewpoints in the tour.
• Draw — highlight areas with lines and shapes that all participants can see.
• Annotation (Notes) — drop sticky notes on views to capture comments.
• Screenshots — capture key perspectives during the meeting.
• Reports — download the captured screenshots later via the SENTIO VR web portal.

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End the Meeting

• A participant leaves: press the B button on the right controller (Back), then Confirm.
• The host ends the meeting: end the session from the Meeting tab — this closes the meeting for everyone.

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Quick Reference

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Need help?

Reach out to our team here.